Site Coordinator

Our site coordinator is responsible for professionally and enthusiastically greeting guests and visitors, while simultaneously overseeing office operations to ensure day to day business is uninterrupted. This role is a cross between reception, administration and office coordination responsibilities.


Duties and responsibilities

•Visitor Management: direct visitors by utilizing resources strategically
•Oversee conference room scheduling electronically, through use of Outlook
•Attend to our lobby and quickly respond to arrivals and visitor needs
•Oversee local facilities issues and escalate if needed
•Proactively offer support to associates with ad hoc tasks
•Administrative responsibilities for associates when needed
•Securely quality check and manage interoffice processes
•Manage and trouble shoot office IT machines when necessary
•Manage daily incoming and outgoing mail to ensure compliance standards
•Arrange wholesaler support breakfast and lunch meetings
•On-boarding new associates and advisors
•Assist on-site Leadership staff with recruiting and new hire activities